Hall details & bookings

The North Glenora community hall is available to rent for personal or business functions, such as weddings, cultural celebrations, funeral teas, staff training, or company parties.

The hall can accommodate events up to 190 guests (standing) or 160 guests (seated).

Rental & deposit rates

Rental fees are based on the following rates (effective October 2026):

How to request a booking

All booking requests must be made at least 30 days in advance.

1. Check the NGCL events calendar to view available dates and times

2. Submit an application form.

3. If your event can be accommodated, the hall bookings coordinator will follow up with you to complete the booking process. All bookings require:

• • Signed rental agreement
  • Proof of identity (e.g. driver’s license) of the signatory
  • Proof of third party liability insurance coverage
  • Proof of active NGCL membership (if requesting NGCL member rate)
  • Proof of liquor license (if serving and/or selling alcohol)

Please note:

• The individual making the application (the renter) is responsible for the premises during the rental period. The renter MUST be listed on all required documentation and MUST be present for the full duration of the event.
• The hall is booked on a first-come basis and dates will be prioritized by receipt of the rental application form. A damage deposit is required to hold the booking date.
• Damage deposit, rental fee, and required documentation (e.g., proof of insurance) MUST be received at least 30 days in advance. Bookings will be cancelled, and the deposit forfeited, if all fees and documents are not received by the deadline.

Contact the hall bookings coordinator if you have questions or require assistance.

Hall amenities & features

Hall photos

Frequently asked questions

What does the kitchen include?

The kitchen is attached to the main hall with a lockable door and roller shutter. The kitchen contains kettles, coffee urns, cutlery, a fridge, electric range, dishwasher, and full set of dish ware.

How many tables and chairs are in the hall? What are the table sizes?

There are 38 tables and 160 chairs available for use. The tables are standard 6 ft. rectangular folding tables (72” L x 30” W).

What kind of AV equipment is available?

The hall is equipped with a pull-down (retractable) projector screen, projector, sound system, and microphone. You must bring an HDMI cable to connect your laptop to the equipment.

What hours are available for me to book?

Your rental period MUST include the time you need for set-up and take-down. Access to the hall will be granted based on the start and end time indicated on your rental agreement. The hall is available to rent during the following hours (you can indicate a start and end time any time between these hours):

• Sunday, Monday and Tuesday:  9 am – 9 pm

• Wednesday:  4 pm – 9 pm

• Thursday:  9 am – 9 pm

• Friday and Saturday: 8 am – 2 am

What if I want to set-up the day before my event?

If you would like to access the hall before your event day, please add those hours to your rental agreement at the hourly rate. For example, you’ve booked the hall on a Saturday from 10 am to 2 am and you would like to set-up the day before from 5 pm to 9 pm. For the Saturday booking, you would pay the daily rate at $800 and you would add $240 (4 hours x $60), for a total rental fee of $1,040.

Note that, in this example, you will be given keys on Friday at 5 pm and must vacate the premises that evening by 9 pm as per the rental agreement, then you may return to the hall on Saturday at 10 am. Your liability insurance must cover ALL hours that you will be occupying the hall. In this example, coverage must be effective starting Friday and expire on Sunday (2 am end time).

When can I get the keys to the hall?

Our facilities director will contact you closer to your event date to coordinate a meeting to receive keys and do a walkthrough. Keys will be given to the renter when the rental period begins according to the rental agreement, or at a mutually agreed upon time after the start time set out in the rental agreement, if requested. Our facility director will not meet earlier than the start time indicated on the rental agreement.

What if I can’t be there to get the keys?

The signatory on the rental agreement (the renter) is the responsible party for carrying out the terms of the rental agreement. Keys will only be provided to the renter listed in the agreement. If the renter is unable to pick up the keys, the booking will be cancelled and the deposit forfeited.

Can I see the hall before booking?

Yes, our facilities director can provide a tour of the hall. Contact us so we can coordinate a time to meet up. Remember that we are volunteers so availability may be limited.

Can we bring in a popcorn cart or cotton candy machine?

Yes, specialty event equipment is allowed as long as it does not emit anything that may trigger the fire alarm, such as smoke, sparks, flames, etc.

What kind of insurance do I need and where can I get it?

Third party liability insurance is required for all bookings. It provides short-term financial protection for renters covering medical costs and property damage if a guest is injured or if the hall is damaged during your event. There are multiple companies that provide policies and you can choose your provider, as long as the policy covers a minimum of $2 million per occurrence for bodily injury, death, and property damage.

Note that your insurance policy must cover the duration of your rental period as specified in your rental agreement — including set up and take down. For example, if your rental period starts on Saturday, 12 pm and ends on Sunday, 2 am, your policy must be in effect on Saturday and expire on Sunday. In the event you change your mind and want to start your rental period at 8 am, you must provide a new policy if your original policy specified a start time of 12 pm.

When will I get my deposit back?

Deposits will be returned within 30 days of the event. Cheques are signed at the end of each month and mailed to the address on the rental agreement. A final inspection will be conducted after your event. If there are no issues, you will receive a cheque in the mail without further notice. In the event of damages or any breach of the rental agreement, you will be informed of the issue(s) and the amount that will be deducted from your deposit.

What if I need to cancel the event?

If you need to cancel for any reason, let us know. If the cancellation occurs 30 days or more prior to the event date, you will receive a full refund of all payments made. If the cancellation occurs 29 days or less prior to the event date, you will receive a refund minus a $250 cancellation fee.

Why do I have to clean the hall and pay a cleaning fee?

We ask that renters return the hall to the state in which it was initially, meaning removing all items that were brought in for the event and putting away items that were used for the event. We are pleased to be able to provide use of our hall to the wider community, but we are a volunteer-based organization with limited funds. We charge a modest fee so we can hire staff to clean the hall and restock items for all hall users, but our custodian cannot put away tables and chairs, remove decorations, and deal with garbage left behind, etc. within limited hours or between back-to-back bookings.